Menu
![Mac Mac](/uploads/1/1/8/9/118990300/798684215.jpg)
Keeping a calendar can change your life. A calendar will keep you from missing meetings and appointments, as well as make your life a lot less hectic. Plus, having all of your appointments on your calendar frees up your brain to work on more important tasks.
In our experience, digital calendars are far easier to manage than paper ones. Still, there are lots of calendar apps out there. Which one should you choose? In this article, we’ll help you decide.
Below, we’ve put together a list of the best calendar apps out there. Whether you’re looking for an app that gives you lots of control, or you just want a simple calendar that stays out of your way, there’s an app for you on this list.
Google Calendar
Put your event on the map. All the information you need about an event at your fingertips. When you add the location of your event—like the name of a restaurant—Calendar fills in the address, shows you a map and the weather, and lets you know when it’s time to leave. MacOS Calendar (macOS, iPhone, iPad) Best free calendar app for Apple users. Not sure where to.
Overview: A dependable calendar app that integrates with most productivity apps.
Google Calendar is an excellent cross-platform calendar app. It’s the default calendar on Android phones, and it also works well on iPhones. It’s simple to create new events whether you’re on your phone or computer, and everything always stays synced no matter what time zone you’re in.
Plus, Google Calendar integrates with just about any other productivity app you can think of, so it will readily fit into your existing productivity system.
If you also use Gmail, then it gets even better, as Google Calendar can automatically create events based on emails you receive. This is a lifesaver when booking things like flights or concert tickets.
Price: Free
Platforms: Android, iOS, Web
Apple Calendar
Overview: A basic calendar app for Apple enthusiasts.
If you’re all in on Apple products, then Apple Calendar is an excellent choice. It keeps all of your events synced across your iPhone, iPad, Apple Watch, Mac, and whatever shiny device Apple will dream up next.
As far as calendar functionality, Apple Calendar offers all the features you’d expect, including a strong integration with Siri that allows you to add events with just a few words.
Price: Free
Platforms: iOS, Mac, Web
Outlook Calendar
Overview: A decent calendar app that’s likely the default at your office or school.
Love it or hate it, you’re probably familiar with Outlook Calendar. It’s more or less ubiquitous in large companies and institutions such as universities. In fact, this is the app’s main advantage: lots of people already have it and use it.
The app itself is certainly solid. You can create events and reminders, send meeting requests, and view multiple calendars at once.
There aren’t any additional “fancy” or otherwise noteworthy features, and that’s fine. If you just want a basic calendar for keeping track of your meetings and work events, Outlook Calendar is perfect for the job.
Price: $69.99/year as part of Office 365 Personal, though your employer or school probably provides free access.
Platforms: Android, iOS, Mac, Windows, Web
Woven
Overview: Flexible templates and built-in scheduling tools help you save time.
Moving beyond familiar calendar apps, we have Woven. The app markets itself towards “busy professionals,” and it has a lot of interesting features that you won’t find in basic calendar apps.
To start, Woven offers “Smart Templates” to help you save time when scheduling common types of events. For instance, if you regularly have lunch meetings at the same restaurant, you can create a template that includes the restaurant location.
Speaking of meetings, Woven also includes a built-in meeting scheduling tool. This can help eliminate the back and forth emails normally required to schedule a meeting. They even offer an integration with Zoom, allowing you to easily schedule and manage your Zoom meetings from within Woven. And they recently launched an iPad app as well.
Really, the only thing Woven lacks is an Android app, though the company reports that this is in development.
Price: Free
Platforms: iOS, Mac, Windows, Web
Meetingbird
Overview: Schedule meetings without endless email exchanges.
Whether you’re a student or professional, scheduling meetings is the worst. You can spend weeks sending emails back and forth trying to find a time that works for both of you, to the point that you forget why you wanted to meet in the first place.
Meetingbird aims to solve this problem. The app syncs with Outlook Calendar and Google Calendar so that your availability for meetings is always up to date.
When you want to schedule a meeting, all you have to do is send a link with a list of times you’re available. The recipient then picks the time that works best for them, and the meeting they schedule is automatically synced to both of your calendars.
We also like that Meetingbird integrates with Zoom, our video call tool of choice, as well as Zapier, Slack, Trello, and more.
Price: Free
Platforms: Web
Fantastical 2
Overview: A multilingual Mac/iOS calendar app with one of the best Apple Watch apps we’ve seen.
If you’re an Apple user looking for an alternative to the default calendar apps on Mac/iOS, you should check out Fantastical 2.
The main strength of Fantastical 2 is its deep integration with the Apple ecosystem. Whether you’re on your Mac, iPhone, iPad, or Apple Watch, Fantastical 2 offers a beautiful, simple calendar that always stays synced.
The app has especially strong natural language processing, letting you quickly create events whether you’re at your desk or on the go. You can even do some more sophisticated things such as setting geofenced reminders (allowing you to get reminders only when you’re in a particular location).
Finally, Fantastical 2 also integrates with iCloud, Google Calendar, Outlook Calendar, and a variety of other apps. And the app is fully localized for English, French, German, Italian, Spanish, and Japanese, making it great for multilingual users or workplaces.
Price:
- Mac: $49.99 (after a 21-day free trial)
- iPhone/Apple Watch: $4.99
- iPad: $9.99
Platforms: iOS, Mac
My Study Life
Overview: A calendar app built for the unique scheduling needs of students.
While most calendar apps target busy professionals, My Study Life is different. It’s a calendar app built specifically for students, and it has some features you won’t see in other calendar apps.
To start, My Study Life includes smart scheduling features to help you keep up with your classes and extracurricular activities. If your class schedule varies with the week, My Study Life can account for that, ensuring you don’t forget a class. There’s even a special section for scheduling your exams.
![Mac Mac](/uploads/1/1/8/9/118990300/970484855.jpeg)
Plus, My Study Life syncs your schedule across devices and works offline. This means you’ll always be able to keep track of your classes and assignments no matter your location or internet access.
Price: Free
Platforms: Android, iOS, Web
Timepage
Overview: A beautiful calendar app with handy weather and travel information.
If you love the design of Moleskine notebooks and planners, then Timepage is the calendar app you’ve been waiting for. This iOS-only app is truly beautiful, featuring an elegant, uncluttered interface that you’d expect from Moleskine.
Beneath the aesthetics, however, Timepage is a powerful calendar app. It includes natural language processing to let you easily type in events, as well as a “heat-map” view that shows how busy your month is at a glance.
Best of all, Timepage integrates with a variety of other apps to show you weather alerts and travel times to events. This way, you’ll not only remember that you have to be somewhere, but you’ll also get there on time.
Price: $1.99/month or $11.99/year (after a 7-day free trial)
Platforms: iOS
Business Calendar 2
Overview: The best calendar app for customizing your calendar’s appearance.
I’ll admit, “Business Calendar 2” sounds like something straight out of Office Space (if they had calendar apps back then, that is). But while the name might be a bit weird, the app is anything but.
Business Calendar 2 is great if you want a lot of control over the way your calendar looks. In addition to the standard day, week, month, and year views, you can adjust the calendar view to show anywhere from 1 to 14 days. And you can quickly swipe between these views so you can always find what you’re looking for.
What really makes Business Calendar 2 shine, however, are its event scheduling features. You can easily drag events around on the calendar and quickly enter event details without excessive swiping.
Plus, the app’s natural language processing lets you enter events just by talking into your phone. The app will even learn your preferences over time, automatically suggesting common locations or attendees.
Price: Free (with ads). Upgrade to the Pro version for $6.99 to remove ads and get additional features such as file attachments and event templates.
Platforms: Android
Calendar Apps Help Keep Your Life Organized
I hope this guide has helped you find the best calendar app for your needs. Whether you stick with a popular calendar app such as Google Calendar or go with a less conventional pick such as Timepage, keeping a calendar is just one part of being productive.
To learn how to build a full productivity system, check out our free course:
Take my free productivity masterclass
With a proper productivity system, nothing ever slips through the cracks. In just one hour, you'll learn how to set up your to-do list, calendar, note-taking system, file management, and more — the smart way.
Image Credits: Outlook Calendar, Woven, Timepage, paper calendar
Managing time is a part of our everyday routine, especially at work. Fortunately, Mac comes with a built-in calendar feature that allows you to keep up with your busy schedule by displaying upcoming birthdays, planned vacations, business trips, personal travels, appointments, meetings, and other important events. However, for your Mac Calendar to be effective and useful, you have to know how to manage and use it. Don’t worry because we’ll teach you how.
How to Add New Calendar on Mac
You can get busy with certain things in your life. You may be called to show up for a series of meetings for the whole month or you may even be asked to speak at different forums and seminars but here’s the thing, no matter how busy you get, you can create as many calendars as you need. That way, it will be easier for you to differentiate your personal engagements from business appointments and meetings.
Here’s how to add a new event on your calendar:
- Open the Calendar app. More often, it is pinned in the Dock, but you can also find it in the Applications folder.
- Go to File > New Calendar.
- Name your Calendar and press Enter.
- Choose a color. This one is optional. We’ll explain further below.
Managing your Mac Calendar has never been so easy with its built-in color coding feature. You can set a certain color for various aspects of your life – health, work, charity works, or other personal engagements. With every life category having its own corresponding color, you can easily and conveniently go through your calendar and plan things out.
How to Add an Event
If you wish to add an important event to your Mac Calendar, here’s what you should do:
- Launch the Calendar app.
- Navigate to the date you wish to add an event to. Double click on it.
- Name your event and provide more details such as the time and location of the event. If you want to repeat the event, click on Repeat.
- Now, if you want to be notified about the event, click on Alert.
- Press Enter on your keyboard.
How to Manage Calendar App on Mac
Good Calendar Apps For Mac
Your Mac Calendar app seems to be very basic, but with integration, it can do more. Here’s how to maximize Calendar app on Mac:
1. Seek help from Siri.
One of the best and useful features of Mac is the voice assistant named Siri. You can ask her to tell you if you have upcoming meetings or appointments. You need not open your Calendar app. Simply throw her questions like, “When is John’s birthday?” Or “Did I plan anything for December 5?”.
Free Calendar Program For Mac
2. Take advantage of Multitouch.
Did you know that you can use your Mac’s Trackpad to perform some awesome finger swipe tricks to get around your Mac Calendar? Here are some:
- When using the Month View, swipe your two fingers up or down to move from one month to another.
- When using the Weeks View, swipe your two fingers left or right to navigate around different weeks.
- When using the Days View, swipe your two fingers left or right to move between days.
3. Display all your events on one page.
It is possible to list all your upcoming events in a list view. Simply click on the Search box and press the ” key twice. Click Return. A list of all your upcoming events should show.
4. Get notified when you need to leave for an event.
Yes, you can tell the Calendar app to inform you when it is time to leave for an event. Whenever you create an alert, make sure you enter a location then click on Time to Leave. Now, choose your mode of travel in the Travel Time section. The Calendar will then try to inform you when it is time to set off for your appointment.
5. Keep your stuff organized.
Not many Mac users make use of Calendar’s feature to open files and documents that are needed for a certain date. Thanks to a rarely used Calendar alert setting, any document you might need for an event will be opened and made available to you on that day.
- When you create a new Calendar event, click the Alerts tab and tap the Plus (+) sign beside any existing alert. A new alert should then appear.
- Select Time Item to see a drop-down menu that shows what time options you have.
- Choose Custom to see the following options: Message, Message with Sound, Email, and Open File.
- Select Open File to set what files to open on that particular event.
Wrapping Up
Good Calendar App For Macbook
Your success as a business or as an individual relies so much on your ability to meet deadlines, organize appointments, and stay on track. But, none of those will be a problem as long as you have your Mac Calendar.
Free Calendar For Mac
Then again, there’s no point in organizing everything in your life if your Mac can’t keep up with you. Make sure it retains its top performance, whenever and wherever you go. Install Tweakbit MacRepair, a 3rd party cleaning tool, to easily get rid of files and apps that are slowing down your device.
Good Calendar App For Mac
If you’re running into errors and your system is suspiciously slow, your computer needs some maintenance work. Download Outbyte PC Repair for Windows, Outbyte Antivirus for Windows, or Outbyte MacRepair for macOS to resolve common computer performance issues. Fix computer troubles by downloading the compatible tool for your device.
See more information about Outbyte and uninstall instructions. Please review EULA and Privacy Policy.
See more information about Outbyte and uninstall instructions. Please review EULA and Privacy Policy.